کد خبر: ۳۶۵۴
تاریخ انتشار: ۲۶ آبان ۱۳۹۵ - ۰۹:۴۳

How to Do a Job Analysis

The job analysis may include these activities:

  • Reviewing the job responsibilities of current employees.It is critical that you ask the actual employees what they do. Frequently, HR and management (especially senior management) have no idea what the day to day functions of any job are. They may see the output, but have no idea what goes into it. If you're asked to list your current responsibilities for a job analysis, be thorough. Don't just say "produce monthly reports.” Say, "gather data from 6 different departments, check the data for accuracy using custom designed Access tool that I created and maintain, etc., etc., etc.” If you leave off the details they may think your report is simply a button that you push once a month to produce.
 How to Do a Job Analysis
  • Doing Internet research and viewing samplejob descriptionsonline or offline highlighting similar jobs. While you never want to copy another company's job description, looking at several is helpful in writing your own job descriptions. You can find sample job descriptions by searching for "[Job Title] Sample Description” or you can look at job postings for positions companies are currently hiring. You can also look at LinkedIn to see how people describe their accomplishments in a job. All of this searching can help you figure out how to word the job analysis and help remind you of tasks and responsibilities that you may have forgotten.
 How to Do a Job Analysis
  • Analyzing the work duties, tasks, and responsibilities that the employee filling the position needs to accomplish.Not every job within a company is optimized. You may find duties that are undone or projects that you should move from one department to another. When you're doing a job analysis, make sure you look at the needs of the company and at any unassigned or illogical responsibility. Then, work with management to add the proper tasks to the proper job analysis.
  • Researching and sharing with other companies that have similar jobs.Sometimes companies will happily share information about their job descriptions. There are also salary survey companies, where you can match up your jobs to their descriptions and share salary information. But, they can also help you figure out what to include in your own job descriptions.
 How to Do a Job Analysis
  • Articulatethe most important outcomes or contributions needed from the position.Sometimes you get so caught up in the tasks that you forgot to look at the needed outcomes. For instance, if it's the report that is needed, all the gathering and auditing of data is worthless without the final analysis and report. Sometimes, you can identify holes in your organization and figure out a way to fill them by doing job analyses. The more information you can gather, the easier you will find theactual writing of the job description
 How to Do a Job Analysis

You don't need to worry about pretty language. You want a functional job description more than anything else. Make sure it is clear and concise. Ask yourself, "If somebody else read this, would they know what the person in this position actually does?”